Drive is Remindax's file storage module. Every attachment you put on a reminder lands here, organised into folders. Files in Drive can be attached to one or more reminders — and the same file can be referenced from multiple items. Drive lists files (and folders of files); Explorer lists reminders. They're linked but distinct.

What Drive shows

A row in Drive is either a folder or a file. Each row carries:

  • Name — the folder name or the file name.
  • Folders — for folder rows, how many child folders.
  • Files — for folder rows, how many files inside.
  • Usage — for files, how many Explorer items currently have this file as an attachment.
  • Date — when it was last updated.
  • Actions — a row ⋯ menu.

Folders can be nested — folders within folders. Common top-level structures group by category (Insurance, Permits, Certifications, Warranty, Business Licenses) or by client / site.

How Drive differs from Explorer

  • Explorer lists reminders — items with expiration dates, contacts, sequences.
  • Drive lists files and folders of files — the actual document attachments.

A file in Drive can be attached to multiple reminders. The Usage column tells you how many items currently reference each file.

What's in Drive by default

Folders you create are populated by your team. There's no system-managed folder structure beyond what your AI SmartDoc workflow generates when scanning documents.

Native Drive vs Google Drive links

Drive supports two ways to bring files in:

  • Upload File — uploads a file from your computer to Remindax's native storage. The file lives in Drive (on AWS) and counts toward your company storage.
  • Create File Link — saves an external URL as a reference (for example, a Google Drive shared link). Remindax doesn't hold the file; it holds the link, with a small icon indicating the source (the Google Drive icon appears for Google links). Opening the file means following the link to the original location.

There is currently no full Google Drive account connection with OAuth, scopes, or sync — file links are URL references only. See Create a Drive file link.

What happens next

  • Click into a folder to see its contents and sub-folders.
  • Use the + New button to create a folder, upload a file, or create a file link. See Upload files to Drive.

Edge cases & gotchas

  • Drive is per-company. Each company has its own Drive — files don't cross companies.
  • Storage is per company, drawn from your account's overall plan pool. You can see usage on the Subscription page and on the Companies page.
  • Deleting a Drive file is safe for reminders. It removes the file from any reminders' attachments but doesn't delete the reminders themselves. See Upload files to Drive for deletion details.
  • One file can be referenced by many reminders. The Usage column tells you how many.
  • There's no Google Drive OAuth account connection. Bringing Google Drive files in is via "Create File Link" — see Create a Drive file link.

Related questions

  • What is Drive used for? Storing reminder attachments and organising them into folders.
  • What's the difference between Drive and Explorer? Drive lists files and file folders; Explorer lists reminders.
  • What does the Usage column show? How many Explorer items use that Drive file as an attachment.
  • Can I connect my Google Drive account? Not at the Drive level — Remindax supports Google Drive link references via Create File Link, not a connected account. (Google Calendar integration is separate — it exists for calendar sync.)
  • Can the same file be on multiple reminders? Yes — the same Drive file can be attached to many items.

Related articles

Upload files to Drive · Create a Drive file link · Move a reminder to a folder and manage attachments · Explorer overview